How to Make Office Work Comfortable: Zen Practices in Open Space

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Despite the pandemic and all the changes that have occurred over the past year, for many professionals, the office remains the main workplace. For some, the office environment energizes them and helps them work more efficiently. For others, on the contrary, it prevents them from concentrating on tasks and constantly distracts them from their work. We have prepared recommendations on how to increase personal productivity and reduce stress at work.


Change of workplace
It is very important for a specialist, especially one who performs intellectual tasks, to take a break from the office and change the environment at least once a week. For example, work for a few hours in a cafe, replace your desk with a sofa in a conference room, or even stay at home if the company allows it. Moreover, modern gadgets allow you to stay in touch anywhere in the world, connect remotely to a meeting, or answer an urgent question in a chat.

Convenient communication channels
Office communications have gone beyond work email. Groups and departments create chats to discuss tasks, work on a specific product, urgent issues, and personal communication. Video conferencing social media marketing service services are actively used to call at any time and discuss important issues without wasting time booking a meeting room and gathering participants. These tools are also a great help when someone is out of the office and the problem needs to be solved right away.

Create multiple communication channels so that everyone is in touch and can quickly come to the rescue. Discuss with your colleagues in which chat you will write about urgent issues/problems/tasks, and in which you will simply broadcast company news so that everyone is up to date.

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A break from the hustle and bustle
We spend the whole day discussing, coordinating, calling contractors, and responding to messages. These are important processes in work, but they are a big distraction from completing tasks. Therefore, the best way to increase efficiency is to separate your responsibilities. For example, in the morning you work only on the main project, and in the afternoon you respond to emails and calls. It is also important to take breaks for proper rest to recharge. You can learn how to best distribute your time, resources, and create an ideal work schedule from the free online course " Time Management " on the platform "Russia - the Country of Opportunities".

Reduce the number of meetings
There are issues that can only be resolved in person. But most problems are resolved faster in work email than at a meeting. Yes, you will need to spend time writing a letter, but all the necessary information will be recorded in one place and colleagues will be able to get to the heart of the matter faster. And you will save personal resources on organizing and conducting negotiations.

To summarize: Change your work environment more often to recharge and increase productivity. Use all available technologies at work to always be aware of important issues and save time on meetings. Plan your day and take frequent rest breaks to better concentrate on tasks.